Privacy Policy

Effective Date: August 10, 2026

Welcome to AI Letter Writer ("we", "us", "our"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services at ailetterwriter.org (the "Service"). If you have any questions, contact us at [email protected].

1. Information We Collect

  • Input Data: Letter details, recipient information, sender name, letter type, and tone preferences you provide for letter generation.
  • Usage & Device Data: IP address, browser type, pages visited, time on page, referral sources.
  • Generated Content: Letters generated through our AI service.
  • Support Communications: Messages you send to our support email.

2. How We Use Information

  • Provide and improve the AI Letter Generator Service, including generation quality and accuracy.
  • Process your letter requests and generate letters based on your input.
  • Maintain security, analytics, and Service performance.
  • Communicate important updates and support responses.
  • Comply with legal obligations and enforce our Terms of Service.

3. Data Storage and Retention

Your letter details and generated letters are processed in real-time and are not permanently stored on our servers. We do not build a database of user-generated content. Your personal correspondence remains private.

4. Legal Bases (EEA/UK)

  • Legitimate interests (providing letter generation service, security, analytics).
  • Consent (where required, e.g., certain cookies/marketing).
  • Legal obligations (e.g., fraud prevention, compliance).

5. Sharing & Disclosure

  • Service Providers: Cloud hosting, AI processing, analytics—only as needed to operate the Service.
  • Legal Requirements: Lawful requests, enforcement of rights, prevention of harm or fraud.
  • Business Transfers: In a merger, acquisition, or asset sale, data may be transferred with notice.
  • Limited service disclosure: We do not sell your inputs or generated letters. Service providers may process limited data when needed for hosting, AI processing, analytics, security, or advertising delivery.

6. Data Retention

We retain personal data only as long as necessary for the purposes above. Letter details and generated letters are not permanently stored. Usage logs may be retained for security and compliance purposes.

7. Your Rights

Depending on your location, you may have the right to access, correct, delete, or export your data, and to object or restrict certain processing. To exercise rights, contact [email protected].

8. Children's Privacy

Our Service is not intended for children under 13 (or equivalent minimum age in your jurisdiction). We do not knowingly collect data from children.

9. Security

We employ reasonable technical and organizational measures to protect your data during letter generation. However, no method of transmission or storage is 100% secure.

10. International Transfers

Your information may be processed and stored in data centers outside your country. We implement safeguards for cross-border transfers where required.

11. Cookies

We use necessary cookies for functionality and may use analytics cookies to understand usage patterns. Google and its advertising partners may place or read cookies, use web beacons, process IP addresses or other identifiers, and use similar technologies to serve, measure, and personalize ads where permitted. Third parties may also place or read cookies or use web beacons because ads are served on this website. You can control cookies through your browser settings and review Google’s partner-site technologies information at Google Partner Sites. Where required, we request consent before using non-essential cookies or personalized advertising.

12. Contact

Email: [email protected]

Website: ailetterwriter.org

13. Changes to This Policy

We may update this Privacy Policy. Material changes will be indicated by updating the "Effective Date" above.